Meeting Announcements

Effective July 1, 2023

Announcements serve multiple purposes in addition to reaching out to a seminar or workshop's membership. Each seminar/workshop has an individual page on The University Seminars Website, with a statement of purpose, contact information for the current chairs and rapporteurs, and a schedule of meetings.

  • When the office receives an email announcement, Summer Hart cross-checks and updates this information on the website.
  • Meeting announcements also serve as supporting documents for reimbursement requests.
  • For virtual meetings: Seminars/Workshops may decide to send out their announcement with the Zoom meeting link to their entire email list. Other seminars/workshops will choose to reserve the Zoom meeting link for all those who respond to the meeting announcement.


The announcement must include the following information:

  • Full Seminar/Workshop Name and Number.  
  • Meeting Date, Time, and Location and/or virtual/hybrid meeting Zoom (or other video meeting platform) details.  
  • Speaker’s Name, Title, and Affiliation. Add Respondent(s) Name, Title, and Affiliation (if any are participating).
  • Title of the Presentation. 
  • Abstract or Description of the Talk.  
  • Reply Request: Specify the name and email address of the seminar/workshop’s contact person (usually the rapporteur) for RSVPs due a 10 days prior to the meeting.
  • For in-person meetings only: Add the following Accessibility Statement: Columbia University encourages persons with disabilities to participate in its programs and activities. The University Seminars participants with disabilities who anticipate needing accommodations or who have questions aboutphysical access may contact the Office of Disability Services at 212.854.2388 or disability@columbia. edu. Disability accommodations, including sign-language interpreters, are available on request. Requests for accommodations must be made two weeks in advance. On campus, meeting  participants with disabilities should alert a Public Safety Officer if they need assistance accessing campus.